Look around your office. How many of your colleagues are sitting at a desk with a telephone? Why on earth are they still doing that?
The last stage in the development of a business model, our CEO Mark Johnson writes in his recent book Seizing the White Space, is the evolution of a company’s business rules, success metrics, and behavioral norms, which, he says, “connect the elements of a business model and keep the system in proper balance.” In many industries, a company’s rules (“employees must wear the company polo w/ black slacks during working hours”) and metrics (“employees shall be compensated at 20% commission for all sales beyond $x-amount”) are fairly easy to identify and articulate.
Norms, on the other hand, are far more implicit, and often executives and employees do not recognize the impact they have on the business. Explicitly examining the norms that a company currently takes for granted can unlock the full potential of business model innovation.
Understanding where norms come from helps to clarify what they are. For every key process in a business model, there are a number of sub-processes. For example, the key process “hiring and training” can be subdivided into “resume screening,” “interviewing,” “extending an offer,” etc. At some sub-level, defining a process becomes pedantic and useless. At this level, the process can be approached in many different ways, though over time patterns of behavior emerge as ingrained actions that simply become “the way things are done.”
Anyone who has been “the new guy” at a company can attest to the rate at which norms are spread by word of mouth. Examining them is important because while all employees work through processes in some way, often this is not the optimal way. Suboptimal norms (relative to the purpose of the business model) often arise as behaviors that compensate for immediate constraints in either resources or knowledge.
A good example of this is the general layout of office workers (think of the TV-series The Office): Until the late 1990s, a common white-collar norm was to work at a desk using the office landline phone and a desktop computer, all day, every day. The lack of mobile phones and portable laptops made any other arrangement difficult, even though being stationed in a single location was often not ideal for either productivity or job satisfaction. Slowly, more liberating working norms have emerged at many companies, as resources like online communication, wireless handheld devices, and Bluetooth headsets allow for greater flexibility and more efficient freedom of movement. And yet, look around your office. How many landlines do you see on people’s desks? Is the message they send to employees in line with the purpose of your business?
Norms like these, which are rooted not just in a company’s business model but more broadly in the culture of the wider industry or society, are especially hard to identify and manage. But for the insightful manager, the good news is that many constraints to optimizing norms (resources and knowledge, to say nothing of rules and metrics) are highly fungible. Jaguar’s recent IT switch from Microsoft Outlook to Google Apps is a case in point. Not only has this shift saved the company millions of dollars, but it holds the potential to engender a new and powerful set of employee norms, as over 14,500 staff worldwide begin to work with Google Docs, Gmail, and other cloud-based live-document programs.
Wired editor Chris Anderson, ever the eloquent early adopter, probably describes that potential most vividly here in his book Free:
I’m typing these words on a $250 “netbook” computer, which is the fastest growing new category of laptop. The operating system happens to be a version of free Linux, although it doesn’t matter since I don’t run any programs but the free Firefox Web browser. I’m not using Microsoft Word, but rather free Google Docs, which has the advantage of making my drafts available to me wherever I am, and I don’t have to worry about backing them up since Google takes care of that for me. Everything else I do on this computer is free, from my email to my Twitter feeds. Even the wireless access is free, thanks to the coffee shop I’m sitting in.
Not all business models will call for Anderson’s working norms (using unsecured wireless networks may not be a good idea for financial services folks, for instance), but an important (and actionable!) part of optimizing norms for your business model is to consistently remove resource constraints, as well as educate your people on the best use of available resources.
